Event: The event title is the Celebration of Freedom and will be referred to in the remainder of this document at “event” or “the event”.
Producer: Producer of the event is the Melissa Area Chamber of Commerce and will be referred to in the remainder of this document as “MACC”.
Exhibitor: The Exhibitor is any person, company, non-profit or entity making application for the event.
Payment: Payment for the booth space shall be made due and payable at the time of application. Applications may be mailed to: MACC, P O Box 121, Melissa, TX 75454 or dropped off at the chamber office location: 1501 W. Harrison, Melissa, TX 75454 or making contact with Bill Jones, MACC Executive Director at 903-227-4538 cell# or firstname.lastname@example.org for special arrangements.
Amendments to Rules: Any changes or requests proposed are to be discussed among the Event Committee and if needed, presented to the City of Melissa and / or the MACC for Board of Director approval.
Booth Set-up and Take-down: Exhibitor is solely responsible for all set-up, take-down and clean up of booth area before, during and after the event. If the exhibitor does not clean up area, the MACC reserves the right to invoice Exhibitor for costs incurred for clean-up.
Event hours: Event begins at 5:00pm on Saturday, June 24, 2017 and ends at 10:00pm on Saturday, June 24, 2017. Exhibitors must begin set up no later than 3:30pm on Saturday, June 24, 2017 and begin take-down and clean up no later than 11:00pm on Saturday, June 24, 2017.
Cancellation: Exhibitor must cancel, if unable to attend event, no later than 2:00pm on Thursday, June 22, 2017. In the event of rain, there will be no refunds.There is not a rainout date scheduled, this is a rain or shine event date.
Permits: Exhibitor is required to obtain all necessary health permits to sell or distribute food to patrons.
Compliance to laws: Exhibitor is required to abide by all local, city, state or federal laws, rule and regulations and ordinances in force.
Fire and Safety Laws: Exhibitor is required to abide by all local, city, state or federal fire and safety codes and ordinances is force. Smoking is prohibited on school property and under the event rules and regulations.
Limitation of Liability: Exhibitor understands that MACC or City of Melissa is not held responsible for any theft of product, damage of product or injury to any exhibitor during the event.
Exhibitor Representative: Exhibitor understands that a representative must be present at booth at all times during operation of said booth.
Sub-leasing or Sharing: Exhibitor is not allowed to sub-let or share booth space with any other entity, company or non-profit.
Force Majeure: No party shall be considered in breach of this agreement or any applicable modification or amendment herein, due to an “uncontrollable force”. An “uncontrollable force” is defined as: any cause beyond the control of MACC, the City of Melissa, or the Exhibitor, including but not limited to; the threat or existence of any of the following: flood, drought, earthquake, severe storm, fire, lightening, epidemic, bomb, war, threat of war, terrorism, riot, civil disturbance, sabotage, transportation shutdown, and action or non-action or failure to obtain the appropriate permits.
Responsibilities of Exhibitor: Exhibitor shall supply all tables, extension cords, tents, protection from elements, required permits and any other necessary items needed for exhibit during the time of the event.
Exhibitor: If using a pop-up tent in exhibitor assigned booth space, it is exhibitor’s responsibility to insure tent is adequately secured to the ground with stakes to prevent wind interference.